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38th Annual Conference Call for Programs
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The ACCED-I Annual Conference is the largest gathering of collegiate conference and events professionals in the world. The conference provides numerous educational opportunities for those new in the industry as well as those with many years of experience. Presentations are focused on the many disciplines in the field of collegiate conferencing and events. The 38th Annual Conference will take place March 18 - 21, 2018 in Minneapolis, MN.
 
Benefits of Presenting
  • Enhance your professional visibility
  • Gain valuable knowledge
  • Shape the future of your profession
  • Network with your colleagues
  • Share your own knowledge and solutions
  • Earn credit towards your CCEP, CMP and other certifications

Session Format

Special Interest Sessions: 
60-minute traditional presentation, which may include designated group discussion time. Sessions should be presented as a flexible model that can be adapted to any institution. However, we will accept a few institutional case studies. If you are submitting a case study, please designate it as such.
 If you will be submitting a panel presentation, no more than four presenters will be accepted.

Topic Expert Sessions:
30-minute opportunity to share your knowledge and lead a discussion with your peers on a topic of interest in the conference and/or events field. This is not a formal presentation, rather an opportunity for fellow attendees to ask questions and/or have a focused discussion with an expert in the subject matter.


Roundtable Discussions:
60-minute opportunity to trade thoughts, procedures, and strategies with peers on a topic. These informal discussions foster a broader awareness of the topic and allow for the adoption of practical solutions.

 

Deadlines

September 30, 2017     Proposal submission deadline*
December 1, 2018    Presenters to submit introduction of self
March 5, 2018    Deadline for presenter handouts

                                                  

Session Tracks

The Annual Conference program includes a conference AND events focus. Events members are invited to submit session proposals in the traditional tracks but with an events focus. Each session block will include programs specifically tailored for both conferences and events. To assist the Education Action Team in developing a balanced educational program, please classify your presentation into one of the tracks and target audience.

Session Track
Conferences Events Both Conferences and Events
Business Management/Operations
Focuses on the operations side of collegiate conference and/or event management.
financial planning
budget development
generational issues
benchmarks
contracts
risk management and assessment
contract negotiations
budget development
risk management and assessment
funding
communications
human resources management

Industry Trends
Speaks specifically to the trends in higher education and/or the hospitality industry. These sessions concentrate on an overview of the current status and will provide foresight and planning for the future.
 
food services
technology
economics
sustainability
student staff
current practices
technology
economics
political events
event trends
scheduling

Marketing/Business Development
Focuses on developing, managing, and marketing collegiate conference and/or event programs.
strategic development
advertising
program development
trade shows
marketing plan
social media and networks
strategic alliances
advertising
concerts, shows, festivals
trade shows
marketing plan
social media and networks

Logistics
These sessions focus on the technical and logistical needs of conferences and/or events, from scheduling to training staff.
execution logistics
scheduling and reservations
working with other departments
execution logistics
scheduling and reservations
filming and photography
technical services
protocol issues

Housing
Focuses on the housing operations side of collegiate conferences.
nuts & bolts of the conference housing operation
sports camps & youth conferences
operation/systems (keys, linen, amenities, etc)
student staff training
risk management/legal issues
contracts
marketing
budgeting
leadership
transition
 

Personal/Professional Growth
Covers items of interest to collegiate conference and events professionals that are related to professional and personal development.


career planning
• problem solving
• conflict management
• ethics
• peer consultations
•public speaking/
presentations
• work/life balance
• effective communication

Selection Process

The Education Action Team reviews and selects programs that demonstrate the greatest potential for contributing to the quality of the conference. The Action Team looks for presentations that represent the various roles of the collegiate conference and events profession and are dedicated to the development of a program that is of interest to advanced, middle and entry-level professionals. Over 40% of ACCED-I attendees have more than 10 years of experience in the industry. Special consideration will be given to proposals that are geared toward this group. Individuals submitting proposals will be notified about the status of their proposals by October 30, 2017.

 

Selection Criteria

All submissions will be judged on the following criteria:
  • Overall quality
  • Relevance to the collegiate conference & events profession
  • Timeliness of topic
  • Audience appeal
  • Well-defined focus of presentation
  • Application of the material
  • Professional background and speaking experience of presenter(s)

We expect our educational sessions and presenters to share knowledge, research and experiences. Sessions are NOT an opportunity to promote specific products or services.
                          

Important Information

  • Session presenters are NOT reimbursed for registration or expenses to attend the conference
  • All session presenters must register for at least one day of the conference and are strongly encouraged to register for the entire conference
  • Corporate presenters must be registered as an exhibitor and/or sponsor of the 38th Annual Conference
  • Audio/Visual Note: ACCED-I will provide a screen, LCD projector, microphone and access to house sound and wired internet at no cost to presenters.  Presenters need to provide their own computer and any necessary adaptors.  If you require additional equipment/services, please contact Diana to arrange.  Please note that the costs associated with additional AV equipment or services will be the responsibility of presenters.
  • Presentation Note: Please be aware that anti-trust laws prohibit the discussion of, or publishing of (in these handouts), any information pertaining to prices, discounts, terms or conditions of sale, profit, profit margins, and/or cost data.
  • If you have questions, contact Diana Hakenholz, CMP at Diana@acced-i.org.